Inspection Reports
Nobody Can Argue With
For drone-as-a-service companies running asset inspections and washing jobs. SDO turns your field data into AI drafted reports, sealed the moment you approve them, with a condition history that builds across every job on every asset.
Your clients get evidence they can trust. Their insurers get records that hold up. You get recurring contracts because the sealed history makes you the operator of record.
Capture. Report. Seal. Prove.
You did the job.
Can you prove it?
Every drone job creates evidence: photos, findings, safety records. But right now that evidence lives in scattered folders, unverifiable PDFs and WhatsApp threads. When a dispute arrives eight months later, you have nothing that holds up.
The gap between doing the work and proving the work is where drone operators lose money, lose clients and lose disputes they should win.
A client calls about a finding from March. You open your shared drive. The folder has been reorganised. The photos might be there, might not. The report is a Word doc someone could have edited since. You have no way to prove what was recorded on the day, and neither does your client.
Photos scattered across devices
Field photos live on phones, shared drives and WhatsApp threads. Six months later, nobody can find the originals.
Reports nobody can verify
A PDF in a folder proves nothing. Your client cannot tell if the report was changed after you sent it. Neither can their insurer.
Hours lost formatting after every flight
You did the job in 40 minutes. The report takes three hours. And if a client disputes a finding eight months later, you start from scratch.
No answer when stakeholders ask questions
Insurers want evidence for claims. Warranty providers want condition on the day. Regulators want safety records filed and unalterable. You are sending PDFs and hoping nobody asks.
Other tools help you fly.
SDO helps you prove.
Flight planning tools, airspace apps and log analysers are built for the operation. SDO is built for what happens after: turning field data into sealed evidence your clients and their stakeholders can trust.
What the alternatives miss
Every tool below solves a real problem. None of them solve the evidence problem.
AI drafted reports, sealed on approval, with a condition history per asset. The only tool that turns every job into a client deliverable with evidence their stakeholders can check.
What changes when every report is sealed?
Side by side: the same five moments, with and without SDO.
Life After SDO
No more late nights reformatting reports. No more scrambling when a client calls about a finding from six months ago. Just sealed evidence, delivered on the day, trusted months later.
per asset, across every inspection, every year
sealed on approval, trusted by your clients and their stakeholders
because the condition history makes you the operator of record
Upload. AI Drafts. You Approve. Sealed. Shared.
Post flight evidence, not flight operations. SDO picks up where your flight ops tools leave off.
Upload
Flight log and field data uploaded into the job. One reference number from here on.
AI Drafts
AI analyses imagery and field data, then drafts the inspection or washing report with findings, conditions and recommendations.
You Approve
Your operator reviews every AI finding. Nothing leaves the platform without human approval.
Sealed
On approval, the report is digitally sealed. Any later change, even one character, shows up.
Shared
Your client receives a sealed report they can check is the original, months or years later, without calling you.
Everything connects under one job reference. The asset is the centre, not the drone.
One asset. A running record across years.
Every inspection adds to the same sealed history. Your client sees condition over time, not isolated snapshots. That is what turns a one off job into a recurring contract.
Findings, photos, reports and operator approvals, all linked to the asset, all sealed on the day. When an insurer or warranty provider asks for evidence, the history is already there.
Four Report Types. All Operator Approved.
Every report is AI assisted, reviewed by your operator, sealed on approval, and delivered to the client.
Inspection
Detailed condition assessments with annotated imagery, fault detection, severity grading and recommendations.
Washing
Pre and post wash documentation with surface coverage analysis, completion verification and chemical/SDS register.
JSA
Job Safety Analysis reports capturing hazards, controls, and field safety observations.
ERP
Emergency Response Plans with site specific protocols, access routes, and contact chains.
Who Checks Your Reports?
A sealed report is only valuable when the people who rely on it can check it themselves.
Your Client
Proof the job was done, when you said, as you said.
Their Insurer
Evidence that holds up in a claim.
Warranty Providers
Condition on the day, locked on the day.
Regulators
Safety records filed and unalterable.
Like a seal on a signed contract. Once set, the record is immutable.
SDO puts a digital tamper seal on every approved report. When you approve a report, the record is locked in place. Any change after that point, even one character, breaks the seal and is immediately visible.
Your client receives a sealed record they can trust has not been altered since the day it was approved.
Built With a Real Operation
We run six pilots across three provinces. Every job generates photos, safety notes, and a client report. Right now that means hours of formatting after every flight, and if a client queries a finding six months later, we are digging through folders hoping the photos are still there. That is the problem SDO is built to solve for us.
SDO is being built alongside KTV's operation. Performance metrics will be published once the platform is live and measured.
Priced Per Asset. Scales With Your Portfolio.
Three tiers based on what the asset needs, not how many pilots you have.
- AI drafted inspection and washing reports
- Operator approval workflow
- Report sealing: configurable
- Photos deleted on approval
- Condition history per asset
- Client report delivery
- Everything in Inspect
- Report sealing: configurable
- Photos kept 12 to 36 months
- Condition history per asset
- Chemical/SDS register (washing)
- Priority support
- Everything in Monitor
- Reports always sealed
- Photos locked permanently
- Condition history per asset
- Full evidence chain for auditors
- Dedicated account management
For assets where an insurer, warranty provider or regulator has a stake.
Contact us →Works Alongside Your Flight Ops Tools
SDO handles post flight evidence. Your flight ops tools handle pre flight planning, airspace and fleet management. They are different jobs.
Stop sending PDFs to folders.
Start delivering proof.
Your clients get sealed reports they can trust. Their insurers get evidence that holds up. You get recurring contracts because the condition history makes you the operator of record.
Book a Demo or Register Your Interest
Smart Drone Operations™ is a managed SaaS platform. Tell us about your operation and we will be in touch.
Register your interest
Tell us about your operation. We will arrange a demo and discuss how SDO fits your workflow.